Phase 2 Plan (June 14 - present)

Phase 2: Modified Services with Added Events for Youth and Children

June 14, 2020 - present

Overview of Phase 2

  • Our modified service schedule will continue, with services at 8:15 a.m., 9:45 a.m., and 11:15 a.m. each Sunday morning.

8:15 a.m.     This service is exclusively for those 65 years of age and older and those with health conditions that put them in the at-risk population.  This will include Golden and Silver Departments and those in any other Department who are over 65.

9:45 a.m.     Recommended for members of the Foundations, Bridge, and Thru the Bible Departments who do not fall into the at-risk category.

11:15 a.m.     Recommended for members of College, Transitions, and Ladies Departments as well as those who are not associated with a Sunday School class. 

  • Beginning Wednesday, June 10, the youth will meet for worship and teaching.
  • Beginning Sunday, June 14, nursery will be available during the 9:45 and 11:15 services and Children's Church and Wee Worship will be held during the 11:15 service.
  • Recorded services will still be made available online and DVDs and or transcripts can be picked up in the church office upon request.

YOUTH

At this time, we will NOT offer:

  • snacks or meals
  • gym time, including basketball, gaga ball, or other contact games
  • full access to the FLC - We will use limited spaces for easier cleaning.

Worship Time:

  • Doors will open at 6:20 p.m.
  • Chairs will be set up six feet apart in the Student Center.
  • Physical distancing will continue in small groups.
  • Worship will end at 8:30 p.m. and the FLC will be closed at that time.

Cleaning:

  • All meeting spaces, including the touchable surfaces, will be cleaned before students arrive and after they leave.
  • Bathrooms will be thoroughly cleaned before and after meeting.
  • Water fountains will be closed.  Water bottles will be offered.

Entering and Exiting:

  • Students and adult volunteers will be required to use hand sanitizer upon entering and exiting the student center.
  • Students will enter and exit in a way that allows for appropriate physical distancing.

 

CHILDREN 

As Southern Oaks enters into Phase 2 of re-opening, the nursery is thrilled to once again have the opportunity to care for your little ones while you meet for worship and the study of God’s word!

The health and safety of everyone in our children’s department is our top priority. Our pledge is to do even more to prevent the spread of any infectious disease within our nursery. We will follow CDC guidelines for increased health and safety protocols. Please read through these protocols carefully.

In order to maintain the healthiest environment in our nursery, it is vital that children and staff who display symptoms of illness should remain at home. A health screening will take place before anyone is allowed to enter the nursery each day. We will also limit the number of people entering our hallways and classrooms in an attempt to minimize exposure to any infectious disease. 

New Drop Off/Pick-Up Procedures:

  • All parents dropping off children for nursery and children’s church will follow these procedures. There will be a check- in/pick-up station by the hallway closest to the children’s center entrance. The hallway by the bathrooms (when coming from the sanctuary) will not be used and blocked off.  Parents will check in their child(ren) with a nursery worker by leaving name and cell phone number. No pagers will be given out at this time. Another nursery worker will take the child(ren) to class. Parents will not be allowed past the check in station at this time. Prior to parents leaving, the nursery supervisor will perform a quick health screening including a temperature check.
  • Children with any of the following symptoms will not be allowed to remain:

o    Temperature of >99.6
o    Cough
o    Shortness of breath or difficulty breathing
o    Chills
o    Repeated shaking with chills
o    Muscle pain
o    Headache
o    Sore throat
o    Loss of taste or smell
o    Diarrhea
o    Known close contact with a person who is lab-confirmed to have COVID-19

  • Children will be required to immediately wash their hands upon their arrival in the classroom.
  • Pick up procedures will be similar to the procedures above.  Please be mindful of social distancing while waiting in line for pick-up. The main hallway will be marked in 6 ft intervals to encourage the proper amount of spacing.

A separate check-in/pick-up station in front of the Wee Worship room will be used ONLY for this class during the third morning service. All previously mentioned procedures will remain the same.

Health and Safety in the Classroom:

  • Sanitizing and disinfecting schedules and requirements will be documented and communicated clearly.
  • Staff will be responsible for:

o    Sanitizing and disinfecting all frequently touched surfaces such as light switches, doorknobs, faucets, counters, tables, chairs, and toys before the arrival of any children, throughout the class time,  and after the pick-up of the last child.
o    Ensuring children and staff wash hands according to CDC guidelines (20 seconds with soap and water) throughout the day. 

An enhanced, thorough cleaning will be performed after use of any classroom before a new group of children enter.  Should time not allow to complete this cleaning before a new group of children arrive, the nursery will simply move to a different, already clean room.

  • Staff will have access to disposable gloves and anti-bacterial wipes and hand sanitizer.        
  • Children should bring MULTIPLE changes of clothing as new guidelines recommend more frequent clothing changes.
  • Staff should bring a change of clothing to work just in case it is needed.
  • Classrooms will be separated as needed to reduce the number of children in one area. As much as possible, groups will NOT be combined and children will not travel from room to room.

Infant/Toddler Staff Special Requirements

  • Staff will be encouraged  to wear over-sized, long-sleeved, button-down shirts to care for young children, or some type of clothing that would be easily removed if soiled. .
  • Staff is encouraged/required to wear long hair up and off the neck in a ponytail, braid or other updo. Limit jewelry.
  • Staff should wash hands, neck, and anywhere bodily secretions might touch.

Food Preparation and Service:

  •  All surfaces will be disinfected before any snacks are prepped or served.
  •  All staff and children will wash hands before and immediately after snacks.
  • Each child’s snack will be served individually and sharing will be discouraged and prevented as much as possible.

Illness during class time:

  • If a child begins to exhibit symptoms of illness, we will isolate that child in a safe, secure and caring environment while parents are texted a message for immediate pick-up. 
  • Staff members who show any signs of illness while working will be sent home immediately and a qualified substitute will fill in.
  • We will follow health and safety guidelines from the State of Texas and the CDC to determine when a return to the children’s department is appropriate for both staff and children.

Thank you for your patience and flexibility as we modify our procedures to provide the safest environment for your children! If you have any further questions or concerns, please do not hesitate to reach out to our Nursery Director, Charlotte Allen ( ) or to our Children’s Ministry Director, Rebecca Sorge. ( )  (903)561-8025

HEALTH AND SAFETY PRECAUTIONS FOR SERVICES


pre-sunday preparations

Cleaning
The church will be thoroughly cleaned prior to Sunday, with special attention given to entrances, bathrooms, doors, hallways, and the Worship Center.

Preparation of the Worship Center
Certain pews will be roped off to allow for appropriate spacing.  All surfaces, including pews, will be cleaned.  All hymnals, Bibles, pencils, and other pew materials will be removed.

Sanitizer stations will be set up at each entrance to the Worship Center.

sunday mornings

A team of volunteers and staff will be present to open doors and direct worshipers to specific seats to ensure proper physical distancing between family units.  All staff and volunteers will be wearing masks to reduce the spread of germs.  Although masks for individuals are encouraged in close proximity, masks will not be provided or required.

Worshipers will follow a staggered exit plan.  Offering will be collected as worshipers exit the Worship Center, so that the offering plate will only be handled by one individual.

Fellowship with other members is encouraged to take place outside of the building.  Please remember to still exercise caution and act with compassion when you are interacting with others.  You are encouraged to follow CDC guidelines concerning physical distance, shaking hands, hugging, wearing masks, and washing hands.

Volunteers will clean the surfaces of active pews in the Worship Center and surfaces, including door handles, in entrance areas and bathrooms between each service.

of special note during THIS phase

Please be aware that although we are taking every precaution to ensure the health and safety of those who choose to attend services in person, we understand that many may choose to continue worshiping from home.  This is encouraged for anyone whose health is most at risk from COVID-19.

YOU ARE CONSIDERED AT-RISK IF YOU:

  • Are age 65 or older, especially if you are not in good health;
  • Have any of the following conditions: chronic lung disease, moderate to severe asthma, chronic heart disease, diabetes, chronic kidney disease undergoing dialysis, liver disease, or a weakened immune system. or any other condition that may compromise your body's ability to fight off diseases,
  • Have any other condition that may compromise your body's ability to fight off diseases.

If you are ill or are experiencing any symptoms such as cough or fever, please stay home.